Privacy Policy

Privacy Policy

Introduction

Vendigital Limited (“Vendigital”) respects your privacy and is committed to protecting your personal data. This privacy notice sets out how we look after your personal data when you visit our website (regardless of where you visit it from) or you use any Vendigital developed application.

If this privacy policy does not answer your question relating to your privacy rights, please contact us using the details set out below.

  1. Important information and who we are
  2. This website is not intended for children and we do not knowingly collect data relating to children.

    It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you.

    Controller

    Vendigital is the owner and operator of this website.  As such Vendigital is a data controller.

    If you have any questions about this privacy notice or data processing within Vendigital, please contact us using the details set out below.

    Contact details

    Our full details are:

    Vendigital Limited

    privacy@vendigital.com

    Principal Office address:

    Windmill Hill Business Park
    Whitehill Way
    Swindon
    SN5 6QR

    Changes to the privacy notice

    It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

    Third-party links

    This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

    If you do not wish to provide personal data

    Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

  3. How we collect your personal data
  4. We collect your personal information when you fill in contact forms, access our live chat requesting a demo, subscribe to newsletters, complete customer surveys, submit a CV or login to or access one or more of the Vendigital applications through the website.  We will collect:

    • your name;
    • address;
    • email address;
    • phone number and wider business contact details;
    • preferred language;
    • IP address.
    • We also use certain automated technologies to collect technical data about your browsing patterns including the use of cookies. In addition, we use cookies to monitor your progress through any Vendigital application. Please click here to view our cookie policy.
  5. How we use your personal data
  6. We will only use your personal data when the law allows us to or with your specific consent. Most commonly, we will use your personal data in the following circumstances:

    • Where we need to perform any contract we are about to enter into or have entered into with you;
    • To facilitate the use by you of one or more of our applications;
    • To manage any account you have created on this website or any Vendigital application;
    • To contact you about products or services offered by us that we feel may be of genuine interest to you;
    • To manage our business relationship with you whether or not under a contract;
    • To invite you to participate in any business surveys we think may be of mutual interest;
    • To share the results with you of any business or sector surveys that we think are of relevance to you;
    • To share specialist articles and information with you that we think may be of interest;
    • To ask you for feedback on any Vendigital product or service so that we may continue to improve and develop them;
    • To comply with a legal or regulatory obligation.

    Sharing your information with third parties

    We will get your express consent before we share your personal data with any company outside the Vendigital group of companies for marketing purposes.

    Opting out

    You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us at any time.

    Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase or any other transactions.

    Cookies

    You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see cookie policy.

    Change of purpose

    We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us at privacy@vendigital.com.

    If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

    Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

  7. Disclosures of your personal data
  8. We may share your personal data with other companies within the Vendigital Group. We will not sell your data to any third party.

  9. International transfers
  10. We share your personal data within the Vendigital Group. This may involve transferring your data outside the European Economic Area (EEA).

    We ensure your personal data is protected by requiring all our group companies to follow the same rules when processing your personal data. These rules are called “binding corporate rules”. For further details, see European Commission: Binding corporate rules.

    Some of our external third parties are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.

    Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

    • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. For further details, see European Commission: Adequacy of the protection of personal data in non-EU countries.
    • Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries.
    • Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US. For further details, see European Commission: EU-US Privacy Shield.

    Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

  11. Data security
  12. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

    We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

  13. Your legal rights
  14. Under certain circumstances, you have rights under data protection laws in relation to your personal data.

    If you wish to exercise any of the rights set out below, please contact us.

    No fee usually required

    You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

    What we may need from you

    We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

    Time limit to respond

    We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

    You have the right to:

    Request access to your personal data. This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

    Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

    Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

    Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

    Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

    Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

    Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

 

This privacy policy was updated on 24th May 2018.

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